FINANCE OFFICER
PART TIME POST: 8 HOURS PER WEEK
12 month contract with 6 week probationary period (continuation subject to funding).
SALARY: £27,300 Full Time Equivalent Annual Salary (pro rata based on a 35 hour working week)
LOCATION: Combination of home and The Basement (to be agreed with Charity Manager)
POST TITLE: Finance Officer
RESPONSIBLE TO: Charity Manager
HOLIDAYS: 6 weeks annual leave and 8 bank holidays (pro rata for part time)
JOB PURPOSE: To provide financial management to the organisation. Working closely with the Charity Manager, you will have responsibility for financial administration, including the management of the accounts for the board of trustees, producing the financial information required for various funding returns, the day-to-day financial management, as well as undertaking general administration tasks under the guidance of the Charity Manager.
Little Lounge is a hyper local CIO based in Cilfynydd, near Pontypridd. Candidates will require an understanding of how small charities operate. Little Lounge is a Christian organisation and the teaching of the Bible is central to who we are and what we do. The applicant would need to have an understanding of how the Christian faith influences the work of the CIO and be supportive of the Christian culture.
The closing date for applications for this job is 12.00 midday Tuesday 22nd April with interviews taking place in the following 2 weeks.
MAIN DUTIES
- Record and reconcile all donations to the Charity.
- Record, reconcile, track income and expenditure against projects
- Check, process and record all payments, administer invoices and expenses claims received, code items to agreed budgets, and action payments.
- Liaise with Charity Manager to review budgets and expenditure as necessary prepare budget reports and other data as required.
- Maintain proper records for all the above on computer payroll and accounting package (Xero) and filing of all relevant paperwork.
- Provide reports and information to Charity Manager, Chair, bookkeeper and accountants as required.
- Occasional evening work will be required to attend board meetings when requested.
Organisation
The service is Registered Charity and has a board of trustees and a full constitution to adhere to.
Corporate Responsibilities
1. The above range of duties and responsibilities is not exhaustive: post holders will be expected to perform work of a similar level and responsibility when requested to do so.
2. Remain up-to-date and compliant with all organisational procedures policies and professional codes of conduct and uphold standards of best practice.
3. Observe duty to all Health and Safety rules and take all reasonable care to promote the health and safety of yourself and others.
4. Act in a way that supports and promotes Little Lounge’s Equal Opportunities Policy, which aims to ensure everyone has equal treatment and equal access to employment and services.
5. Contribute to Best value by working in an effective, efficient and economical way, and to suggest and implement improved ways of working wherever possible.
Confidentiality of Information
Any information which staff have access to as a result of their employment with Little Lounge must be regarded as confidential and must not under any circumstances be divulged to a third party without the appropriate authority (not even to relatives or close friends). If it is found that a member of staff has divulged such information, it may be appropriate to invoke the Little Lounge disciplinary procedures, which could result in dismissal. All staff must be vigilant and careful to ensure that all information which they have access to remains confidential.
Customer Service
All Little Lounge employees must be committed to Customer Service with both internal and external clients. It is essential to maintain a high level of competence in this area.
This job description is a guide to the work you will initially be required to undertake. It may be changed from time to time to meet changing circumstances. It does not form part of your contract of employment.
PERSON SPECIFICATION
- EXPERIENCE
You are required to have experience of:
- Accounting/book-keeping (experience with computerised accountancy systems eg Xero would be ideal).
- Administration
- Data recording and monitoring – preferably experience with electronic data recording systems
Assessed by Application form, interview and electronic exercise
- KNOWLEDGE, SKILLS AND ABILITIES
It is essential that the post holder has the following:
- Proficiency in working with Microsoft packages, including Outlook, Word and Excel.
- Accuracy in reporting detailed financial information
- Ability to work as part of a team, as well as on own initiative
- Ability to communicate effectively with colleagues and professionals alike both written and verbal
- Confidence in liaising with external organisations
- Ability to work under pressure, plan and prioritise own workload, manage competing tasks and meet deadlines.
- Ability to maintain effective office systems
- Ability to travel locally as required.
Assessed by Application form, interview and electronic exercise
- PERSONAL QUALITIES, ATTITUDE AND PRESENTATION
- Interest and enthusiasm for the Charity’s vision/mission.
- Commitment to anti-discriminatory practice
- Able to critically assess own performance and reflect on own practice
- Reliable and trustworthy
- Efficient and punctual
- Consistent and flexible – able to deal with changing and competing demands
- Ability to think creatively and show initiative
- Commitment to ongoing personal development.
Assessed by application and interview
Additional Information:
DBS Disclosure a standard level will be required prior to any offer of employment and this post is exempt from the Rehabilitation of Offenders Act 1974.
Successful candidates will be required to provide a character reference and a employment reference from a current/ previous employer.
To apply send an email (no more than 500 words) to pontylittlelounge@gmail.com outlining how your skills and experience make you a good candidate for the role.
